2025 SPONSOR/EXHIBITOR PROSPECTUS
NEW YORK
Don’t miss this opportunity to market to counselors, administrators and educators focused on innovative approaches to better connect with different types of students – improving educators’ ability to work with challenging students and enriching school climate.
SPONSORSHIPS
Denali Level – $5,200
- 2 exhibit tables challenges
- Full-page B/W ad in all conference programs
- 2 complimentary conference registrations
- Online ad (250 x 250 pixels) on each of the conference websites with a link to your company website
- Direct mail list of all summit attendees
- Recognition at the general opening session
- LeadCapture license is included
- Recognition in the Summit app
- Plenary App Sponsorship
Whitney Level – $4,100
- 1 exhibit table
- Half-page B/W ad in all conference programs
- 1 complimentary summit registration
- Online ad (250 x 250 pixels) on two conference websites with a link to your company website
- Direct mail list of all attendees
- Recognition at the general opening session
- LeadCapture license is included
- Recognition in the Summit app
- Keynote App Sponsorship
Rainier Level – $3,000
- 1 exhibit table
- Quarter-page B/W ad in all conference programs
- 1 complimentary conference registration
- Online ad (250 x 250 pixels) on one conference website with a link to your company website
- Recognition at the general opening session
- LeadCapture license is included
- Recognition in the Summit app
Sponsorship Opportunities (prices are per venue)
Plenary Sponsorship | $9,750 – Your company is acknowledged as the exclusive sponsor for one of the 4 plenary sessions at the Summit. Plenary sessions profile industry-leading speakers and are extremely well attended. (4 Available)
School Leaders Reception | $8,750 – Your company will have the exclusive opportunity to network with school leaders/decision-makers at this memorable, fun evening reception. (1 Available)
Lanyard Sponsorship | $5,750 – Take advantage of this opportunity to put your company name around the neck of every single attendee. (1 Available)
Coffee Break | $3,750 – Have your company featured during a morning coffee break in the Exhibit Hall. (2 Available)
App Sponsorship | $500 – Have your company sponsor a Mainstage session on the Summit app.
Marketing Opportunities
Print Ads: Full page $500 | Half page $350 | Quarter page $200
Online Ad: (250 x 250 pixels) $400
EXHIBITORS
- Expanded breaks targeted to increase exhibit traffic
- Company listing and 50-word description in the conference program(s)
- Complimentary conference registration(s)
- Link on the conference website
- LeadCapture license included
Exhibit Tables – 6 ft. Table with Sign
$995 per Table + $250 per LeadCapture
Additional Tables $800 each
Additional LeadCapture License $250 each
Call Sam Stewart at 800-251-6805 to Reserve your Space!
Why Exhibit at a Conference Hosted by AccuTrain™
Benefits
- Introduce new products.
- Reach new markets.
- Expand sales.
- Meet face-to-face with potential customers.
- Facilitate brand recognition.
- Reinforce and build loyalty
- Get one complimentary conference registration plus two exhibit-only registrations per table.
- Maximize exposure before the conference by having your company listed with logo and link to your company site on the conference website.
- Increase table traffic by having your company’s web address featured in the conference program.
The Exhibit Halls Sell Out Fast . . . So Sign Up Today!
To reserve your space, or for more information, call Sam Stewart at 800-251-6805 or email Sam@AccuTrain.com.
EXHIBITOR HALL LOCATION AND SCHEDULE
New York Marriott Marquis
1535 Broadway
New York, New York 10036
Wednesday | February 12th
1:30 p.m. – 5:00 p.m.
Exhibitor Registration and Set Up
Thursday | February 13th
7:30 a.m. – 5:00 p.m.
Friday | February 14th
7:30 a.m. – 5:00 p.m.
Saturday | February 15th
7:30 a.m. – 12:30 p.m.
12:30 p.m. – 2:30 p.m.
Exhibitor Move Out
Times subject to change.
2025 SPONSOR/EXHIBITOR APPLICATION
NEW YORK
Marriott Marquis | February 12-15, 2025
Application & Contract for Sponsorship and/or Exhibit Space – In accordance with the terms of the contract, the organization below contracts for sponsorship and/or exhibit space and services offered by AccuTrain for the 2025 Innovative Schools Summit in New York. This application will become a contract when countersigned by the AccuTrain Exhibit Coordinator. (Application must be received 30 days prior to the event to be listed in the onsite materials.) Contracted exhibit space includes one 6 ft. table, 2 chairs and 1 complimentary conference registration.
Liability
The exhibitor agrees to make no claim, for any reason whatsoever, against AccuTrain, New York Marriott Marquis or any other contractors for loss, theft, damage or destruction of goods, or any injury to self or employees. Nor will claim be made for any damage of any nature or character, including damage by reason of failure to provide space for the exhibit, or for removal of the exhibit or for failure to hold the conference as scheduled. The exhibitor understands that neither AccuTrain nor New York Marriott Marquis maintain insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.Unoccupied Space
Should any rented exhibitor space remain unoccupied on the opening day or should any space be forfeited due to failure to make payment, AccuTrain reserves the right to rent that space to any other exhibitor or to use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount specified in the space rental agreement should AccuTrain not resell the space.Acceptability of Exhibits
Alterations to the exhibit space, such as bringing in additional tables, requires prior approval of the Conference Coordinator or the Exhibit Coordinator. AccuTrain reserves the right not to sell exhibit space to any company it deems objectionable or at cross purposes to the company’s mission. Additionally, AccuTrain reserves the right to require exhibitors to remove promotional materials that are deemed objectionable.Damage to Property
Exhibitors are liable for any damage caused to building floors, walls, columns or tables or to any other property of New York Marriott Marquis. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables.Fire, Safety and Health
The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding installation and operation of equipment. Necessary fire precautions will be the responsibility of the exhibitor.Shipping, Internet & Electrical
Shipping of small boxes is the sole responsibility of the exhibitor and should be handled directly through the hotel or UPS.
All appropriate instructions and forms will be emailed by the Exhibit Coordinator no later than one month before the event. Electricity and Internet connectivity will be handled by the hotel. If you are shipping pallets, please contact Sam Stewart at 800-251-6805 for instructions.
Cancellations
In the event written notification of intent to cancel is received by the Exhibits Coordinator 30 days prior to the event, a voucher to exhibit at another Summit will be given and will be good for up to 3 years. No refunds will be granted! (Exceptions may be made for death or a government ordered lockdown.) All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. If move-in and move-out are not conducted during scheduled time, a fee may be assessed.Sponsorship and/or Exhibitor Agreement
Tables are assigned on a first-come, first-served basis. No applications will be accepted without payment. Processing of your payment does not constitute acceptance into the show nor guarantee space availability. Notwithstanding anything else in this agreement, if the exhibitor is not accepted or space is not available, then the exhibitor’s payment will be promptly refunded by AccuTrain. By signing this, you agree to abide by the terms and conditions set forth on the reverse side of this form.Please Send Application & Payment to:
AccuTrain
Post Office Box 9708
Virginia Beach, VA 23450
800-251-6805
Fax: 888-372-6061
sam@accutrain.com
