Innovative Schools Summit 2022 - New York
Application & Contract for Sponsorship and/or Exhibit Space
In accordance with the terms of the contract, the organization below contracts for sponsorship and/or exhibit space and services offered by AccuTrain for the 2022 Innovative Schools Summit in New York. This application will become a contract when countersigned by the AccuTrain Exhibit Coordinator. (Application must be received 30 days prior to the event to be listed in the onsite materials.) Contracted exhibit space includes one 6 ft. skirted table, 2 chairs and 1 complimentary conference registration.
Denali Level – $4,950
Whitney Level – $3,850
Rainier Level – $2,750
Keynote Sponsor – $9,500
School Leaders Reception Sponsor – $8,500
Lanyard Sponsor – $5,500
Dessert/Coffee Break Sponsor – $3,500
Full Page – $500
Half Page – $350
Quarter Page – $200
Online Ad (250 x 250 pixels) – $400
Exhibit Hall Table – $995
Additional tables – $800/per table
Terms & Conditions
The exhibitor agrees to make no claim, for any reason whatsoever, against AccuTrain, New York Marriott Marquis or any other contractors for loss, theft, damage or destruction of goods, or any injury to self or employees. Nor will claim be made for any damage of any nature or character, including damage by reason of failure to provide space for the exhibit, or for removal of the exhibit or for failure to hold the conference as scheduled. The exhibitor understands that neither AccuTrain nor New York Marriott Marquis maintain insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.
Should any rented exhibitor space remain unoccupied on the opening day or should any space be forfeited due to failure to make payment, AccuTrain reserves the right to rent that space to any other exhibitor or to use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount specified in the space rental agreement should AccuTrain not resell the space.
Acceptability of Exhibits
Alterations to the exhibit space, such as bringing in additional tables, requires prior approval of the Conference Coordinator or the Exhibit Coordinator. AccuTrain reserves the right not to sell exhibit space to any company it deems objectionable
or at cross purposes to the company’s mission. Additionally, AccuTrain reserves the right to require exhibitors to remove promotional materials that are deemed objectionable.
Damage to Property
Exhibitors are liable for any damage caused to building floors, walls, columns or tables or to any other property of New York Marriott Marquis. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns, floors, walls or tables.
Fire, Safety and Health
The exhibitor agrees to accept full responsibility for compliance with local, city and state fire, safety and health ordinances regarding installation and operation of equipment. Necessary fire precautions will be the responsibility of the exhibitor.
Shipping, Internet & Electrical
Shipping of small boxes is the sole responsibility of the exhibitor and should be handled directly through the hotel or UPS. All appropriate instructions and forms will be emailed by the Exhibit Coordinator no later than one month before the event. Electricity and Internet connectivity will be handled by the hotel. If you are shipping pallets, please contact Kevin Stewart at 800-251-6805 for instructions.
In the event written notification of intent to cancel is received by the Exhibits Coordinator 30 days prior to the event, a voucher to exhibit at another Summit will be given and will be good for up to 3 years. No refunds will be granted! (Exceptions may be made for death or a government ordered lockdown.) All storage and handling charges due to failure to remove exhibit mate- rials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. If move-in and move-out are not conducted during scheduled time, a fee may be assessed.
Sponsorship and/or Exhibitor Agreement
Tables are assigned on a first-come, first-served basis. No applications will be accepted without payment. Processing of your payment does not constitute acceptance into the show nor guarantee space availability. Notwithstanding anything else in this agreement, if the exhibitor is not accepted or space is not available, then the exhibitor’s payment will be promptly refunded by AccuTrain. By signing this, you agree to abide by the terms and conditions set forth on the reverse side of this form.